rules_regulations
Your Student ID is your Library Membership Card. Library users are compelled to carry with them their APIIT Student ID in order to gain entry to the library. Students who fail to do so will not be allowed to enter the library.
Library membership is not transferable. A member should not allow his/her Student ID Card to be used by another individual. Any attempt to borrow books with another member's card will result in the card being confiscated. Disciplinary action will also be taken against the students concerned.
Library and Administrative staff must be notified if a Student ID Card is lost or stolen. A Member will be fully responsible for any consequences if this matter is left unreported.
Members must immediately inform the library staff on duty of any change in their personal particulars.
Library Briefings
The library conducts Introductory Sessions on library resources, facilities, and services when new students are introduced. Should you miss these group sessions for some reason or other, do request for a personal introduction to the facilities from the library staff on duty.
Lending Policy
Listed below are the types of library members and their borrowing privileges:
| Group Type | Loan Limit | Loan Period |
|---|---|---|
| Undergraduate Students | 2 Books | Green Tagged Books – 1 week with one renewal Yellow Tagged Books – 3 days with one renewal |
| 1 Reference Copy (Red Tagged Book) | Red Tagged Books – 2-4 hrs. (Daytime; overnight borrowing is allowed after 5 p.m. to be returned on the following first working day by 10 a.m.) | |
| 1 CD/Periodical | 1 CD for 3 days with one renewal. | |
| Post Graduate Students | 5 Books | Silver Tagged Books - 2 weeks and one renewal which will be for one week only. Green Tagged Books for 1 week with one renewal. Yellow Tagged Books for 3 days with two renewals. |
| 1 Reference Copy (Red Tagged Book) | Red Tagged Books – 2-4 hrs. (Daytime; overnight borrowing is allowed after 5 p.m. to be returned on the following first working day by 10 a.m.) | |
| 1 CD/Periodical | 1 CD for 3 days with one renewal. |
• The loan period and loan limit may be changed without prior notice at the discretion of the Management.
• A member must produce his/her ID card when borrowing library material.
• No items are to be taken out from the library unless a member of the library staff has issued them out to the borrower.
• The borrower must ensure that all library items in his/her possession have been issued out before he/she leaves the library. Failure to do so could result in suspending the student's borrowing facilities for one week.
• The borrower should ensure that the items being borrowed out are in good condition. A member is fully responsible for any damaged item taken under his/her name.
• A member who has reported the loss of his/her Membership Card will be allowed entry if they produce their payment receipt as a substitute. Members will be allowed a grace period of 14 days to obtain a replacement card.
Book Loans
• Each member can borrow only one copy of a book title, regardless of the edition.
• A member is not allowed to borrow a book on the same day that it is returned to the library. This is to ensure that other members have the opportunity to borrow the book.
• A member will need to ensure that the books he/she is about to borrow is in good condition and have not been scribbled upon. Damaged Books should be handed to the library staff member on duty. The library staff member will then take appropriate action to get the book repaired. Should you need the book very urgently, please ensure that details of the extent of the damage is noted on the date due slip before the book is issued on loan to you.
• The library member should ensure that the staff member on duty, stamps the due date on the date slip of the book prior to the member leaving the library.
Book Returns
• Books should be returned on or before the Due Date assigned. Fines are imposed on overdues.
• It is the member's responsibility to ensure that the books returned are processed by the Library Staff Member before he /she leaves the counter.
• Members returning books are strongly advised against leaving books at the counter without notifying the staff on duty.
• A member's account will be suspended if his/her fines are not settled. For details on fines, please refer to fine table.
Book Renewal
• Users are encouraged to do renewals online.
• Undergraduates are permitted one renewal only for Green and Yellow tagged books provided there are no reservations for the titles in question. Postgraduate students are allowed two renewals for yellow tagged books provided there are no reservations. (Please ensure that the due date is updated.)
• Users are required to return the books in case a reservation has been placed for books out on loan to them.
• Book renewals cannot be done via telephone or email.
• If you encounter any problems while trying to renew online, you may have to inform the library immediately by forwarding a print screen of the page and e-mail to at least two library team members and the book should be brought to the library. (Email addresses of the library team are indicated on http://webspace.apiit.lk/.
Book Reservations
• Reservations may be placed on items which are out on loan. Each user is allowed to reserve a maximum of 3 items at a given time. "Books Ready for Collection" is notified by e-mail. The date for collection of a reserved book is merely an approximate date.
• Users are given a grace period of 3 days to collect their reservations. Books reserved will be assigned to the next user if a member fails to collect the reserved books within the grace period.
• Searching the Online Library Catalogue, Book Renewals/Reservations Off Campus could be done by logging into: http://webspace.apiit.lk/
• If you encounter any problems while trying to reserve online, you may have to inform the library immediately by forwarding a print screen of the page and e-mail to at least two staff members of the library team.
Loans of CD-ROMS
• CD-ROMS that come as a supplement to books are available for a three day loan period.
• The borrower should ensure that the CD-ROMS are in good condition prior to borrowing. Borrowers are liable for any damage to CD- ROMS whilst in their possession
Fines
• An item becomes overdue if it is not returned or renewed on or before the due date.
• Overdue items incur fines and results in borrowing privileges being suspended until the book(s)/items are returned and the fines settled.
• Fines could be settled only by visiting the library and by paying cash.
• Disciplinary action which may include forfeiture of library deposit will be effected, if books are not returned within 30 days after the due date and fines not settled
• Fines charge may change without prior notice at the discretion of the Management.
• The table below shows fines levied on overdue items:
| Item Type | Fine |
|---|---|
| Standard Three Day Loans (Yellow Tags) | Rs. 20/- for the 1st day and Rs. 80/- per each overdue day thereafter |
| Standard One Week Loans (Green Tags) and CDs | Rs. 5/- for each day for a period of 7 days. This will increase to Rs. 20/- per day for the next seven (7) days and to Rs. 50/- per day thereafter inclusive of public holidays and weekends. |
| Short Loans (2 – 4) hours (Red Tags) | Rs. 5/- per hour |
| Periodicals | Rs. 2/- per day |
Book Requisitions
• Recommendations to further enhance the library collection can be made by students through the library/academic staff. Relevant details (e.g. Title, Author, Publisher, ISBN, and Year of Publication) are necessary to facilitate speedy acquisition of the item. All requests will be given due consideration and relevant items will be purchased.
• Members are encouraged to provide the library management with feedback and suggestions. This will enable the library to consistently improve the services and facilities provided.
Feedback and Comments
• Members are encouraged to provide the library management with feedback and suggestions. This will enable the library to consistently improve the services and facilities provided.
Lost or Damaged Materials
• If an item out on loan is lost or damaged, the borrower will be held liable for it and he/she must cover the cost of replacing or repairing the material.
• If an item out on loan is confirmed lost, a member must inform the library staff member on duty so that fines will not continue to be accumulated. Payment for or replacement of lost material needs to be settled within 30 days.
• An additional charge may be included to cover the administrative costs of replacing the material.
Photocopying
• Photocopying facility is available within the library premises for academic purpose only, subject to the policies laid down by the Management. Photocopying of non-academic, personal or any external material will be construed as a violation of Library Rules and abuse of APIIT resources and will lead to disciplinary action.
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